Parish Council
Agenda Parish Council November 2023
AGENDA for the Meeting of Sticklepath Parish Council on Monday 6th November 2023 at 7.30pm in the Village Hall
Members of the public are welcome to attend
Agenda Published Monday 30th October 2023
| 1. | Declarations of Interest | To receive and note any declarations of interest (personal or pecuniary) relating to items on the agenda. | |
| 2. | Apologies for Absence | To receive and accept apologies for absence. | |
| 3. | Public Participation | This item is limited to 15 minutes and will be conducted in accordance with the Standing Orders of the Council, which are available to read on the website. | |
| 4. | Parish Council Minutes | To approve and sign the minutes of the Parish Council meeting held on 2nd October 2023. | |
| 5. | Devon Housing Initiative | To receive information from Alex Rehaag of South West Devon regarding possible ways to provide affordable housing in the village, and to ask questions. | |
| 6. | Reports | ||
| 6.1. | WDBC and/or DCC Reports | To receive any reports from WDBC or DCC Councillors. | |
| 6.2. | Chairman’s Report | To receive a report from Cllr Sales. | |
| 6.3. | Committee Reports | To receive reports from the Playing Field Committee (Cllr. Bell) and/or the Hardship Fund Committee (Cllr. Moore) | |
| 6.4. | Clerk’s Report | To receive the report from the Clerk. | |
| 6.5. | Road Warden’s Report | To receive a report from Cllr Powell, Road Warden.
To agree action to be taken on the hedge at the East End of the village. To agree action to be taken on missing signs. |
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| 6.6. | Any other reports | To receive any other reports from Councillors or the Clerk. | |
| 7. | Councillor Responsibilities | To agree changes to the Councillor Responsibilities document | |
| 8. | Items brought forward and actions from previous meeting | ||
| 8.1. | Speeding | To receive any updates regarding actions to combat speeding from Cllr Moore, and agree any actions arising. | |
| 8.2. | Defibrillator | To receive any update from Ian Duffield regarding the re-painting of the phone box, and the review of the VETS list.
To agree any actions on publicising the VETS list. |
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| 8.3. | Bus Stops | To receive an update from Cllr Sales regarding progress on the bus stop repairs and noticeboards. | |
| 8.4. | Welcome Letter | To receive an update on progress with the Welcome Letter by Cllr Wooldridge. | |
| 8.5. | Councillor Recruitment | To receive an update on Councillor Recruitment. | |
| 8.6. | Assisting Residents Policy | To agree the amended policy with regard to the processing of complaints from residents not concerned with the conduct of the council. | |
| 8.7. | Six-Monthly Budget Review | To approve the amended Half Year Budget Report | |
| 8.8. | Standing Order Amendment | To approve the amendment to the standing orders regarding planning applications outside meetings. | |
| 9. | Finances | ||
| 9.1. | Payments | To approve any payments. Late invoices will be circulated at or before the meeting. | |
| 9.1.1. | Mobile Vehicle Activated Sign – 3-year maintenance plan shared with Drewsteignton (Total £872.92) | £436.46 | |
| 9.1.2. | Ink Cartridges for Clerk | £27.91 + VAT | |
| 9.1.3. | Community Heartbeat – Emergency Phone Annual Rental | £60 + VAT | |
| 9.1.4. | Royal British Legion Remembrance Day Donation | Last Year £25 | |
| 9.2. | Agreed Payment | To note the payment of the following invoice, following approval outside the meeting. | |
| 9.2.1. | West Country Grounds Maintenance | £760.20 + VAT | |
| 9.3. | Receipts | To note any funds that may have been received after the agenda was published. | |
| 9.4. | Other Finance | To note any other financial items. | |
| 9.4.1. | Current Balance (30/10/23) £14,363.62
NB Payment awaiting online banking authorisation DALC £27.00 agreed at September meeting. |
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| 10. | Planning | ||
| 10.1. | Planning Applications | To consider submitting responses to the following applications, and any others that are received after the publication of the agenda. | |
| 10.1.1. | 0456/23 | Erection of timber storage building at Hayes Torr Storage, Former Highway Depot, Sticklepath, EX20 2JJ | |
| 10.1.2. | 23/0071 | Work to Trees: Allotments, Okehampton, | |
| 10.2. | Planning Decisions | To note any planning decisions | |
| 10.3. | Planning Matters | To note any other planning matters | |
| 10.3.1. | Flue at Oaktree Park | To receive an update on action from complaints about the flue at Oaktree Park. | |
| 10.3.2. | New Chimney | To receive an update on action from complaints about the chimney at the main road. | |
| 11. | Litter Bin | To agree whether the bus stop litter bin should be considered a council asset. | |
| 12. | Plans for 2024/25 | To discuss any plans for projects to be included in the 2024/25 budget to be presented next month. | |
| 13. | Delegated Powers | To agree the Delegated Powers policy. | |
| 14. | Statement of Control | To agree the Statement of Internal Control policy | |
| 15. | Meeting dates 2024 | To agree the meeting dates for the next year. | |
| 16. | Day of Remembrance | To note the arrangements for the Day of Remembrance. | |
| 17. | Outreach Post Office | To note the arrangements about the future of the Outreach Post Office. | |
| 18. | Clerk’s Hours | To note the results of the review of the Clerk’s hours since her July appraisal. | |
| 19. | Items for Next Meeting | Scheduled Monday 4th December 2023. Items for agenda – 2024-25 Budget, Guidance for correspondence, | |